TERMS & CONDITIONS

PAYMENT ARRANGEMENT:

A reservation fee of £50 is required to reserve a portrait session date. The remaining balance of the portrait fee is due on the day of Client’s portrait session, and is payable before shooting begins.

SESSION IMAGES:

Final images will be ready within 3 weeks of the session date. They will be sent in an online viewing gallery for the client to make selections from. Photographer retains the right to edit the photographs as she sees fit based on experience and exertise and omit any image(s) that do not meet her standards.

CANCELLATION/POSTPONEMENT:

In the event of a cancellation or postponement of the portrait session/agreement by Client, the reservation fee paid is non-refundable. Reservation Fees are transferable on once occasion if a date change is necessary. Twenty Four hour notice of postponements or cancellations is appreciated. If it is not possible for a session to take place on a scheduled day due to weather, Photographer and Client will reschedule on an agreed date at the earliest date possible, with no additional charge.

COOPERATION/NO SHOWS:

Photographer is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions, or for missed images. If Client and/or key individuals fail to appear to a scheduled portrait session, the reservation fee is non-refundable. If Client is late for the scheduled appointment the session will be reduced by the amount of time that the client is late.

DIGITAL NEGATIVES, PRINTS & COPYRIGHT:

All images and copyrights are the property of Julie Vance Photography ("Photographer") The Photographer retains the exclusive right to copy, edit and distribute any/all images created under this agreement, to the general public, for any reason, including but not limited to: advertising, marketing, sales, print competitions, educational seminars, and monetary gain. The mediums for display could include newspapers, magazines, books, television, and the internet, but are not limited to only those mediums. The Photographer retains these rights even if image files are turned over to the Client.

All photos created by Photographer are copyright protected. It is a violation of copyright law to copy, scan, or allow photographs created by Photographer to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without Photographer's express written permission. The client may print (on their own) their personal photographs with the written consent of Photographer only once in possession of the digital images. The negatives/RAW digital files remain sole property of Photographer and will never be given or sold.

Photographer agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.

This license allows the client to do the following with the images:

i) Display the images;

ii) Print the images;

iii) Upload, email, or electronically transfer the images or files; and,

iv) Publish the images on personal websites or social media websites

CLIENT’S USAGE:

Client is obtaining prints for personal use only, and shall not sell said prints or authorize any reproductions by parties other than Photographer. Guidelines for personal usage are contained within the print release form provided when final prints are delivered. Prints for publication (such as editorial, public relations or advertising use) require prior written consent from Photographer. A credit line which reads “Julie Vance Photography" in type no smaller than that of the related text must appear adjacent to or within all permitted published photographs.

LIMIT OF LIABILITY:

I take the utmost care with respect to the exposure and retouching of digital captures. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond Photographer’s control, Photographer’s liability is limited to the refund of all payments received, or a reshoot can be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged. In the unlikely event that Photographer is injured or becomes too ill to attend the portrait session, Photographer will make every effort to reschedule to the earliest possible date. In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

IMAGE STORAGE:

Only images ordered will be kept on file. Images are stored for 12 months after which time they are deleted permanently.

RETOUCHING, CONVERSIONS AND DIGITAL FILES:

Standard retouching is included in the session fee. Standard retouching includes light blemish, bruises and scratch removal. Lessing of scars or mild acne. Skin may be smoothed to look soft. Not included is complex retouching: hair color changes or adjustments, extreme scarring, laugh lines, nail color/filing, and body-shaping. Please inquire for costs on complex retouching. Photographer has the right to refuse any requested edits to the images.

INDEPENDENT CONTRACTOR:

This Contract is not to be construed as an employment agreement in any way. The Photographer functions as an independent contractor.

ENTIRE AGREEMENT:

This agreement contains the entire understanding between Photographer and Client. It supersedes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.

The undersigned have read and understood the contract and agree to the terms and conditions in their entirety.